correction for question 4: why is accurate and complete doc.........

The performance appraisal documentation should be accurate and complete in order to avoid rating errors because this can have an impact on the job holder and the company may also lose the right person for the job if documentation is not accurate and complete. Moreover documentation is necessary when decisions concerning discipline or dismiss might need to be taken; therefore there should be evidence behind the action taken. Therefore the documentation will act as a proof and it will be easier to demonstrate that every decision taken is being done fairly, thus it is necessary to have it complete and accurate.

The performance appraisal documentation helps to reduce the possibility of many rating errors. Good documentation is important in justifying evaluations and resultant administrative decisions. Effective documentation should therefore be accurate, specific, consistent, and factual. It should be in a written form and be provided to employees. Hence Documentation should be updated regularly, focus on evidence and adjusted as needed throughout an employee's career because it helps in giving effective, ongoing feedback, and is essential for conducting annual performance reviews